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Event Staffing blog

Happy new Year from Tapuz Staffing

12/30/2020

 
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We wish all of our event professional and hospitality staff, colleagues, clients and friends a peaceful, healthy and safe 2021.

DIY wedding planning during the pandemic

7/18/2020

 
Do It Yourself Wedding Planning
Have the details of your wedding changed due to the pandemic? Is it now more do-it-yourself? Are you overwhelmed by the constantly changing guidelines? The Tapuz team of service staff is here to assist!

Over the last couple of months, many weddings have either been postponed or cancelled— but love should not be cancelled!

If you are still racking your brain trying to come up with a new plan for your big day, a Minimony or Micro Wedding might be something to consider! According to The Knot, a Minimony is a small ceremony which can include up to 10 people (with social distancing) plus any vendors that you require. Many couples have been choosing to have  a Minimony, followed by what's called a Sequel Wedding next year, which would be the original dream wedding you were planning pre-pandemic. Another option we like is the Micro Wedding. A Micro Wedding consists of 50 guests or less — think of it as a traditional wedding, but just with a more intimate setting.

Our Event and Service Staff can assist with DIY events, with setting up decor, cleaning up before, during and/or after the event, greeting, guiding and serving guests, creating your signature cocktail for your special day (our Bar Captains are happy to take the lead on this!), and much more. As an additional note, our team will be following all CDC guidelines to ensure the safety of you and your guests. Whatever it is, we are here to help make your special day unforgettable and stress-free!

#blackouttuesday

6/2/2020

 
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We stand in solidarity. We will use this time to listen, reflect and learn. #blackouttuesday #theshowmustbepaused

Stay Safe & Be Well

3/21/2020

 
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Hello #SouthernArizona #Staff, Clients, Friends +  Colleagues,

We hope you are doing as well as possible during these challenging times. 

As we all know, it seems that most industries and people are being impacted by the COVID-19 virus in one way or another. We are aware that the widespread cancellations and postponements of #events are a necessary step at this time -- and that a "new" normal will be reached at some point in the future. We look forward to seeing you once event bookings are back in gear.
​

We appreciate you all! Thank you as always and #bewell.

Women-Operated Tapuz Staffing  Honoring International Women's Day 2020

3/8/2020

 
Tapuz staff setting up a catered university graduation event
Tapuz staff setting up a catered event
Tapuz staff at a trade show
Tapuz is extremely proud to say that we are a women-operated business through and through - including the executive, management, and operational teams - along with the service staff who are on the front lines at every event. From heavy lifting (in both the physical and business sense!) to refined hospitality, our strong female staff members (including bartenders, servers, cooks, and porters - just to name a few of the roles) take care of the heavy-lifting type tasks, just like their male counterparts on our team - by setting up satellite bars, buffet tables, and chafing dishes at catered events, cooking in the kitchen,  maintaining event spaces, and overseeing all of the daily operations. Bottom line - we're proud of all of our staff members and appreciate the hard work it takes to produce a successful event! International Women’s Day (March 8) is a global day celebrating the historical, cultural, and political achievements of women. This is the day to appreciate their efforts! Organizations large and small come together to show women just how valuable they are in today’s society. We are happy to be a part of this special day!

HOSPITALITY COMMUNICATION DO'S & DON'TS

2/18/2020

 
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THINGS NOT TO SAY:
No problem, Unfortunately, You have to…, I’ll try, Yep, Ok

THINGS TO SAY INSTEAD: 
My pleasure, Right now the info I have is...I will let you know if anything changes, May I suggest…, I’ll find out for you, Yes, Good to hear!

PHRASES & WORDS TO AVOID:
But, No, The problem is, I think, I can't, Hold on

​We like to encourage all of our service staff to keep these notes in mind in order to stand out above the rest while working at an event!

Many Thanks to our Tapuz Service Staff Members on Labor Day

9/2/2019

 
On this #LaborDay2019, we would like toast to our diligent front and back of house #staff members for all of your positively professional efforts at each and every #event. Your hard work does not go unnoticed! Many thanks to the entire Tapuz #servicestaff team!

2019 Wedding Decor Trends

4/7/2019

 
We are seeing a myriad of 2019 wedding trends so far and we're loving them! It seems that they are a combination of tried and true - and the truly unique. 
​A few of our current faves: 
Pura Soul Photography, Pampas Grass Little Hill Floral Design
Jordan Katz Media wedding signage photograph
Vision Events photograph of translucent wedding decor

Pampas Grass
This feathery grass is a bohemian wedding favorite for everything from bouquets to centerpieces and ceremony backdrops. The grass has a soft brown hue, but it can be dyed to match your color palette.
Photo Credit: Pura Soul Photography
Floral Design: Little Hill Floral Designs
Utilitarian Signage
First there were chalkboards, then wooden signs and mirrors (adorned with greenery, of course!), neon signs, and now felt letter boards and retro-style light boxes.
Photo Credit: ​Jordan Katz Media
Translucent Details
Acrylic will continue to be a trending wedding detail throughout 2019. Expect to see this translucent material used for signage, creative place cards, invitations, charger plates, and even rental furniture.​
Photo Credit: Vision Events

Click here to check out more trends and decor details from Wedding Wire!

Top 3 Tips for Trade Show Staff

1/20/2019

 
When planning for a trade show, you may be considering who will best represent your company or brand. A strong front-line is essential to your success at the show. Whether it's staff for registration, greeting, promotional, hosting, brand ambassadors, or table staff, you will want to keep these general trade show tips in mind to ensure that you have effective staff members on your team:

1) Good attitude: This one usually goes without saying, but you will want to put your friendliest and most effective greeters at the forefront of your exhibit environment. Equip them with key communication points to entice attendees to learn more about your company or product.

2) Be aware of positive and negative body language: Trade show staffers should not have their arms crossed and their backs turned toward the aisle. Staffers should smile, make eye contact, and look like they want to hear what attendees have to say. Don't stand in a rigid posture or talk in closed circles with other staffers; if speaking with colleagues, make sure all are turned toward the aisle to keep an eye on the passing foot traffic and engage at a moment's notice.   

3) Reinforce trade show-behavior don'ts: e.g., no eating, drinking, chewing gum, talking on cellphones, checking email, reading, etc. Utilize standard customer service protocol to maintain a welcoming and inviting tone.

Seeking Staff For Your Next Southern Arizona Event?...

1/5/2019

 
Southern Arizona view.
WE PROVIDE:
Servers / Waitstaff • Event Cooks / Back of House
Bartenders • Coat Check • Registration • Customer Service 
Catering Captains • Event Coordinators • ​Greeters / Guest Services
Sanit / Porter • Bathroom Attendants • Promotional Models
Brand Ambassadors • Trade Show / Street Fair / Festival / Kiosk Staff
Street Teams • Supplemental Staff for Bars & Restaurants
Permanent Hospitality Placement • Human Resources Solutions 
​

~ Positively Professionally Staff For Any Event ~

Southern Arizona mountain view.
Outdoor wedding in Southern Arizona.
Evening outdoor festival with string of lights and beverage station.
Embracing couple at wedding in Southern Arizona with colorful sunset sky.
Street fair crowd.
Serving the Southern Arizona / Tucson / Phoenix areas, including Sahuarita,
​Sierra Vista, Nogales, Benson, Green Valley, Casa Grande, Tubac, Marana,
Oro Valley and Vail. 

Contact us for a quick quote!
info@tapuzstaffingaz.com or 520-329-0693 ​

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5 Tips When Hiring Event Staff

Understand the Regulations
In a broad sense, the goal is to make sure you know, generally speaking, the regulations and legalities around hiring staff. If you plan on hiring individuals, make sure you sign a contract with each person. If you’re planning a destination event, get familiar with local rules and regulations that pertain to hiring event staff. Alternatively, you can sign a contract with an event staffing company, such as Tapuz, Inc., We can help you understand the regulations and rules a little bit better. Either way, signing contracts is crucial if you want to make stay legal during the event planning process.

What’s the Budget?
Do some research to get an idea of how staff costs are calculated to figure out the best budget you need for staffing. Keeping the budget slightly flexible will ensure you can still deliver on the event, regardless of how the event goes, from planning, to execution, to day-of.
​
Qualifications and Expectations
When you’re hiring event staff, you will want to make sure their qualifications meet what your clients' expectations. Has the prospective staff member worked events like yours? Do they have the certifications needed in order to do certain tasks that the job requires? The best option is to have the right expectation based on the service you choose. 

Contact us today for a quote!
info@tapuzstaffingaz.com or 520-329-0693 ​

A Family-Friendly Holiday Season Outing

12/25/2018

 
Southern Arizona Ritz-Carlton sugar cacti.
For a Southern Arizona holiday-season outing that's fun for the entire family, we can't get enough of these beautifully crafted sugar cacti! Check out The Ritz-Carlton resort lobby’s life-size, sugary sweet, giant edible cactus garden created with vibrant and flavorful fondant by a team of ten Ritz-Carlton culinarians, collaborating in sweet tribute to the inspiring flora and fauna of Southern Arizona's Dove Mountain region. This is the perfect little change of pace from the holiday parties and events that may be the mainstay during this time of year.

Open 24 hours. Until Dec. 27. Free. 
The Ritz-Carlton, Dove Mountain
15000 N. Secret Springs Drive
Marana, Arizona

For more information, check out Tucson.com and http://www.ritzcarlton.com. 

Photo credit: Tucson.com

Be Kind to Your Colleague...and other Tips for Effective Communication

11/11/2018

 
As we enter into the holiday season, and in honor this Tuesday's #WorldKindnessDay, we just wanted to share a few quick tips and reminders on how to have a peaceful interactions with each other, especially when it comes to the workplace.

We know that during work, especially in the hospitality industry, the environment can be fast-paced - and clients and managers may be hurriedly asking for tasks to be completed, so here are few tips to keep in mind:

1) Avoid making accusations and work to keep your tone neutral. In many cases, people do not realize they have caused offense when conflicts arise. Apologize for any part you may have played in the situation. If both parties understand the goals, it is easier for everyone to work toward common ground.

2) Avoid the conflict altogether. It’s always best to address a conflict sooner rather than later. This helps to avoid excess tension that can build up over time. Start by asking nicely if you don’t understand why someone has behaved a certain way or if they can change their behavior.

3) If needing to vent, please do so AWAY from the workplace. When you're clashing with someone at work, venting to a friend during a shift may feel satisfying in the moment — but workplace gossip has the potential to backfire very quickly. First of all, there are ears everywhere, and you will look unprofessional if anyone over-hears you badmouthing a colleague. Secondly, it's unfair to the person you're having conflict with, because everyone still has to work together. PLUS, who wants a reputation as the person at work who talks trash about everyone else? We all need to vent after a tough work day, but when the problem is a colleague conflict, try to call a friend or family member once you're home instead of letting off steam in the break room. If you are having trouble resolving a conflict and it has gone on for some time, consider contacting a manager to help dissolve some of the tension.

Cheers to a festive season ahead!

bringing more kindness to the workplace

10/25/2018

 
A smile makes all the difference! Be kind to yourself and each other. Bringing a positive attitude to the workplace is the perfect start to having a great shift!

Some quick reminders on how to easily bring more kindness to the workplace. 

1) Lead by example 
2) Put an end to petty criticism 
3 ) Recognize one another's strengths, not weaknesses

#positivelyprofessionalstaff  

Read more suggestions here...
https://www.reliableplant.com/Read/22751/Start-kindness-revolution-at-work

Taking a moment to Stop and Smell the Wildflowers...

3/21/2018

 
The hustle and bustle of the event industry usually is a 24-7 task - but sometimes we like to take a moment to enjoy our beautiful Southern Arizona surroundings, while taking a scenic hike throughout Catalina State Park!

How to flame an orange peel? Plus more Bar garnish Pointers!...

3/15/2018

 
Being in the hospitality industry, providing the best service to our clients is always on the top of our list. And as we know - details always count - even down to the garnishes at the bar. One may wonder - what is the correct way to prepare these?...

To Flame an Orange Peel
This is a technique that will require practice, but with patience, it will come to you. Remember, fire and alcohol can be a volatile combination so take care when flaming the peel.
  1. Hold the orange peel between your thumb and forefinger, with the peel facing away from you.
  2. Light a match or lighter, holding it about 2 inches from the peel and over the top of the cocktail glass (filled with your finished drink).
  3. Squeeze the peel sharply and watch as the oils spurt out, catch the flame, and create a small fireball over your cocktail.
  4. Rub the peel around the rim of the glass and drop it into the drink.

A Few Safety Tips
  • Do not play with fire if you've had too much to drink.
  • Make sure that flammable materials, including shirt sleeves and long hair, are clear of the flame (or potential flame).
  • Take extra care if your cocktail is topped with a high-proof liquor, especially 151-proof rum, which is often used for its ability to burn.

Check out this article from The Spruce to see more!

Photo Credits: Tapuz, Inc., Getty Images

Inspired by a Restaurant Logo flip for International Women's Day

3/8/2018

 
As a Tucson-based women-operated business, we feel very inspired by this news! In honor of International Women's Day, 100 McDonald's restaurants nationwide will flip the iconic "M" to a "W" for women - and in southern Arizona, LeAnn Richards, owner of five restaurants in Nogales, Sierra Vista, Douglas, Benson, and Wilcox, will participate in the event. Read more details here.

Safety is the key ingredient: Our ToP 3 Tips

2/22/2018

 
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Credit: Chef's Resources
Working at an event or in any hospitality type of environment, safety - for both the staff and guests - is the number 1 priority.  This is why we wanted to highlight a few very important notes to remember:

1) Have stocked first aid kits on site. Sometimes a venue, catering company, kitchen, or management team may have them - but we all must remember to keep them stocked with the essentials. (such as Alcohol Wipes, Burn Ointment, Cold Pack, Eye Pad, Eyewash, First Aid Guide, Gauze Pads, Bandages, Gloves, and Burn Free Gel - just to mention a few.)

2) Use dry rags or gloves/mitts to pick up hot vessels. Sometimes we have damp rags or towels nearby - but they will conduct heat. So when transporting a soup bain marie or chafing dish, for example, be sure to use something dry!

3) When working at a stove or fryer, always have a rubber mat in place. This will help ensure a non-skid surface, therefore resulting in less falls and injuries.

Please keep these tips in mind when working at any role in the hospitality industry - whether it's a restaurant, bar, cafe, catered event, wedding, bar/bat mitzvah, kitchen, venue - stay alert, aware and safe! Check out more tips here.

Event Brand Ambassadors JumpStart Product Awareness

12/22/2017

 
When planning an event to launch a new brand or product, there are many variables to consider: venue, decor, catering menu, beverages, and staff - just to name a few. During this phase, you may wonder if hiring a Brand Ambassador is important. Our staff provided this service at a recent brand launch in New York City, where they encouraged guests to get involved with interactive stations throughout the event, kept the energy up - and made sure to spread the word about the new brand.

So what does a Brand Ambassador do at an event?
  • Creates brand awareness and positive impressions of the product
  • Distributes product samples and promotional materials
  • Actively draws in customers to an event table
  • Generates brand awareness and positive product impressions to increase sales
  • ​Stimulates interest in products
  • Engages with guests, answers questions and provides information

What are the characteristics of a Brand Ambassador?
  • Ability to be independent and manage oneself
  • Energetic
  • Well spoken, confident and comfortable working with a variety of customers

So perhaps the next time you are hosting or planning a product launch, you may want to consider a Brand Ambassador - they may be just the right final touch for the event to get give your brand awareness a jumpstart!

How Important is Coat Check at an Event?

12/19/2017

 
What does a Coat Check Attendant do?
The Coat Check Attendant’s overall responsibility is to maintain and secure the coat check area during an event. The coat check process typically begins with collection of guests' coat, hat or accessories they enter a business or event. Typically, the patron is given a numbered ticket to use for retrieval. The checker then places the items in a hanger or in a specific locker assigned to that guest. When the guest returns with his ticket or to pick up items, the attendant retrieves them and returns them to him. This role provides your guests a safe and secure location to store their outerwear and belongings, giving them hassle-free peace of mind to enjoy your event. It also cuts down on trip-and-fall hazards associated with having belongings draped over chairs and left on the floor.

A few notes we ask our Coat Check Attendants to keep in mind:
  • Make sure to place items in numerical order.
  • Be sure not to have duplicate tickets of the same # or color. For example, don’t open up 2 packs of blue tickets numbered 100-150.
  • When working coat check the most common set-up is the 3-ticket. This means that each numbered ticket has 3 pieces to it. So if a guest checks in a coat and a bag, you are to then give them 1 ticket and the coat and bag will have the same number assigned to them. 

How many Coat Check Attendants are needed for an event?
We typically suggest 1 Attendant per 75 guests - which of course changes throughout the year - but during this chilly New York City holiday season, our guess is that most guests and hosts alike will enjoy this event staffing option!

Sterno Safety Tips

11/29/2017

 
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​When it comes to our staff working at events, safety is a top priority for us! Whether it's reminding everyone to say "behind you" when walking through a kitchen or work area or using the proper approach to cleaning up broken glass, most tasks in an event setting have a set of systematic guidelines in which to follow to ensure that the staff and guests are all safe - and this includes the use of chafing dishes and sternos. 

Chafing dishes are the heating vessels in which food is kept warm during service. The are very often ornate and pretty - but must be handled with care - especially the sternos that are below. Keep the below tips in mind while working with this equipment:

How to set up a chafing dish:
  • Place the base in exactly the position which you intend to use it.
  • Remove the sterno can lid and set sterno in place under chafing dish. Place the lid over the top to control heat during service.
  • Place the empty water pan in the stand and check that it is secure.
  • Fill the water pan with approximately one inch of boiling water.
  • Light the sterno with a stick lighter, taking care to keep your hand away from the flame.
  • Place the hot food pan on top of the water pan and close the lid.

Maintaining while in use:
  • Occasionally stir the food to make sure the bottom does not burn and ensure even cooking.
  • When it comes time to add more sterno, the old burners may be hot so use tongs to take them out. Typically a sterno will burn 1½ to 2 hours, slightly faster if they are outside.
  • Use an oven mitt to tilt/lift up one side of the chafer, it you hear a sizzle, add water to the water pan.
  • The lid should remain on the chafer while the food is not being served.
  • If you think you food is getting too hot, use only one sterno.

Important to keep in mind:
  • Do not leave an open flame unattended
  • Never use chafers without water in the water pan
  • Open the lid carefully so that rising steam does not burn your face or hands 
  • Never transfer the water pan while the water is hot. Fill with boiling water and allow to cool before disposing of contents.
  • Allow fuel canisters to completely cool before removing from holders.
  • Extinguish the burners before cleaning up or moving dishes. This can be done by simply putting the lid over the flame, using a large serving spoon, or the bottom of a previously extinguished (and cooled) sterno can.

Can't argue with Charlie Brown!

11/22/2017

 
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"What if today, we were grateful for everything?" Can't argue with Charlie Brown!...Wishing everyone a safe and happy holiday! #HappyThanksgiving!

5 Tips for a smooth registration experience at your next event

9/7/2017

 
1. Organization is EVERYTHING. Be sure you have enough space and signs directing people to the right area.  If you’re using name tags, be sure they are printed before the event and organized alphabetically by last name.  Have your sign in sheet ready to go. Map out the path you want guests to take. Think of every last detail you can in order to avoid chaos, especially in a New York City crowd.

2. DO a test run. Don’t underestimate the importance of testing your registration process before the actual event. Go through it yourself, and have someone outside of your staff give it a go. They can give you a fresh perspective, as well as identify anything that may not be working as it should. Put yourself in your attendee’s shoes and focus on functionality, speed and convenience.

3. Hire the right staff. Hiring staff with experience working as registration/greeters will make the whole process MUCH EASIER for you and your attendees.

4. Assign each staff member to a specific task. To make for a more quick and efficient process, have each staff member focus on a key task. For example, have one staff member stand at the beginning of entry to tell attendees to have tickets and IDs ready, then have a 2nd staff member distribute wrist bands or badges, then have a 3rd staff member in charge of signing guests in.

5. Always have an exit plan. Make sure all staff knows ahead of time how to make an entrance into an exit for emergencies and end-of-show foot traffic.
​
Hopefully these tips will help you can create a more seamless event experience. That means more satisfied attendees—and less stress for you and your staff!

The Best way to clean up broken glass at an event: 5 easy Steps

8/4/2017

 
It's a bummer but it happens. You're at an event, all is moving along steadily, and then you hear that crash...and you think "noooooo!"... We've all been there - but do not fear - all will be fine -  just follow these 5 easy steps!

1) Remain calm! Working at an event can sometimes get the adrenaline pumping, but keeping your cool is one of the best things you can do.

2) Designate someone to stand in front of the broken glass pile to keep an eye out so no one steps in this area.

3) Grab gloves and the closest broom and dustpan.  
 
4) Put gloves on and CAREFULLY sweep all pieces into the dustpan.

5) This one is the most important step during an event: Dispose the refuse into a plastic bag in a cardboard box and place that box separate from the typical trash so others do not mix it together - and mark that box with "Broken Glass". We do not want anyone getting hurt in this process!


How Many Event Staff Members Are Needed?

6/21/2017

 
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Planning an event almost always involves booking staff as well. When wondering who to book and how many of each, check out our Event Staffing By The Numbers for a quick reference. Our New York City team is ready for your next event!

1 Captain per 100 Guests
Assists with overseeing timeline, service, staff, menu execution, rental details, and floor plan.

1 Server per 25 Guests
Serves guests and bus tables according to catering plan; Assists with set up and break down.

1 Coat Check per 75 Guests
Checks in and out coats and bags for guests during events. Changes seasonally.

1 Bartender per 50 Guests
Prepares drinks for guests per finalized catering plan. Sets up and breaks down bar(s).

1 Bar Back per 75 Guests
Assists with set up and break down of bar(s); Replenishes bar during event.

1 Sanit/Porter per 75 Guests
Responsible for rental organization, sanitation, cleaning and/or restocking restroom amenities.

    Tapuz, INC.

    Tapuz, Inc. specializes in providing hardworking, friendly, reliable and presentable staff for any event.

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  • Services
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